Submitting a Dataset

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Benefits of sharing your data

Make your research more widely discoverable.
Demonstrate transparency and integrity for your work.
Sharing data is becoming a more common requirement for funding agencies and academic journals.
Provide economical research opportunities for early career research, and contribute to the growing movement toward open science.

Benefits of sharing your data through Greo

Greo will review your data to ensure they are clean and consistent, and create a codebook describing all the questions, variables, and values. We can also help with anonymizing sensitive data.
Your dataset will be deposited in a registered research data repository that is part of Borealis, the Canadian Dataverse Repository and uses the open-source Dataverse software, ensuring long-term preservation.
Gambling research data is often sensitive and/or involves individual human subjects. Greo will broker access to your dataset, ensuring that access is only provided for legitimate purposes. If you are interested in publishing your dataset under an open license, such as a Creative Commons License, we can work with you to determine whether this is possible and which license will work best for you.

Submitting your dataset to Greo

This snapshot of our archival process shows you the method we follow to preserve a dataset.

If you have gambling related data that you would like to share with others, please fill out our Request to Deposit Data Form or contact us directly at dataset@greo.ca.

FAQs

What platform does Greo use to host the Datasets collection?

Datasets in the Greo Data Repository are held in a secure environment that conforms to industry best practices and maintains data integrity and longevity. The technical infrastructure is hosted by Scholars Portal and the University of Toronto Libraries in partnership with regional academic library consortia. It uses the open-source Dataverse software, developed by the Institute for Quantitative Social Sciences (IQSS) at Harvard University.

What type of data does Greo accept for deposit in the Data Repository?

Dataset materials must fulfill the following criteria to be deposited into the Data Repository:

Materials must be in digital form and be the final version (not draft); and
All confidential or identifying information must be aggregated and/or anonymized prior to submission.

What will happen to my dataset once it has been submitted?

Greo operates according to standard data management practices and uses a procedure based on best practices in the field with a focus on sustainable, long-term preservation of data.

Once a dataset has been received, Greo will:

Review the dataset to ensure that all required materials have been included in the submission;
Gather the information, or metadata, integral to understanding and using the dataset;
Validate the data against supporting documentation (e.g., ensure that variable names and codes in the data file match those in the codebooks);
Create codebooks if none are available;
Transform the dataset into a preservation friendly format, which includes ensuring data anonymization and performing file format conversions;
Create a record for the dataset in the Greo Evidence Centre and organize and upload all dataset materials;
Set access permissions as required;
Release the dataset for public discovery and reuse.

What format do my files need to be in?

While Greo will work with you to preserve any file format, 'open' non-proprietary formats are preferred since they promote data interoperability and reuse. Some examples of preferred file formats are listed below.

Tabular data:

Comma separated values (.csv)
Plain text (.txt)
Generic data file (.dat)
ASCII (.asc)

Textual documents:

PDF (.pdf)
Plain text (.txt)
Rich text format (.rtf)
XML (.xml or XHMTL)

Digital Images:

TIFF version 6 uncompressed (.tif)
JPEG2000 (.jp2)
PDF (.pdf)
Raw image format (.raw)

Moving Images:

TIFF version 6 uncompressed (.tif)
Mpeg_4 (.mp4)
Avi (.avi)
JPEG 2000 (.mj2)

Is there any limit to the size of the file I can submit?

The platform software has an individual file size limit of 3 GB. If you have files larger than 3 GB, Greo will work with you to deposit the data.

Can I set access restrictions on my dataset?

You can choose to make your dataset visible to anyone or only to certain people. You can select from the following access choices:

Metadata and data open;
Metadata open and data locked; or
Metadata and data locked.

You may also choose to set special permissions or conditions for the users of your dataset materials. Please use the Depositor Template to indicate whether special permissions or conditions pertain to your dataset. If your dataset is under an embargo, you can deposit it into the repository but not release it to public view until the conclusion of the embargo period. The embargo period may be undefined but not unlimited. Potential data users will be required to request access to any restricted data and you will have the opportunity to review these access requests.

Why does Greo require a Depositor Template?

Descriptive information about the dataset is required to support the understanding, discovery, and reuse of the dataset. Descriptive metadata includes, but is not limited to:

Title;
Authors/contributors;
Date the data was collected or analyzed;
Description of research project;
Keyword;
Funding agency;
Geographic coverage;
Research methodology;
Data processing/cleaning information; and
Citations of publications pertaining to the dataset.

The Depositor Template is provided to help guide you in developing metadata for your dataset. Metadata elements and descriptions are included in the template (NOTE: not every element may apply to your dataset). Please fill in as much information in the Depositor Template as possible. Greo will provide a Depositor Template to you upon receiving a completed Request to Deposit Data Form.

Service Level Agreement

Greo has developed specific service levels related to the datasets we host. View our service level definition page to learn more.